10 Best Office Printers 2025 in Canada

The Brother DCP-L2640DW is a solid choice for office environments needing a reliable black-and-white laser printer that also copies and scans. It offers sharp print quality at 1,200 x 1,200 dpi and a fast print speed of up to 36 pages per minute, which means you can handle high-volume tasks without long waits. The 250-sheet paper tray and 50-page automatic document feeder make it easy to manage larger print and scan jobs, while the manual feed slot lets you print envelopes or specialty paper when needed.

Connectivity options are flexible, including dual-band Wi-Fi (both 2.4GHz and 5GHz), Ethernet, and USB, so you can easily connect multiple devices or work directly from a computer. The included Brother Mobile Connect app adds convenience by letting you print and scan remotely from your smartphone. Automatic duplex printing helps save paper and supports eco-friendly use. This model is compact and durable, fitting well in a small office or workspace.

One nice bonus is the optional Brother Refresh subscription, which can reduce toner costs and help avoid running out unexpectedly. On the downside, since it only prints in monochrome, it’s not suitable if you need color printing. Also, the 2-line LCD display is basic, so navigating advanced settings might be less intuitive compared to printers with larger touchscreens. If your main focus is fast, dependable black-and-white printing with scanning and copying capabilities and easy wireless setup, this printer is a dependable and budget-friendly option.

The Epson EcoTank ET-2800 is a wireless color all-in-one inkjet printer designed with cartridge-free printing in mind. It uses refillable high-capacity ink tanks instead of cartridges, which means you can save a lot on ink costs—up to 90% less than traditional cartridges—and print thousands of pages before needing a refill. This makes it a great choice if you print regularly but want to avoid the hassle and expense of replacing cartridges. The print quality is sharp, especially for text and color photos, thanks to Epson’s Micro Piezo technology with a high resolution of up to 4800 x 1200 dpi.

The printer offers a modest speed of about 10 pages per minute in black and 5 pages per minute in color, making it better suited for light to moderate home or small office use rather than high-volume printing. It handles standard paper sizes up to letter size (8.5 x 11 inches) and has a 100-sheet input tray, which is sufficient for typical daily tasks. While it includes a flatbed scanner and copier, it lacks automatic double-sided (duplex) printing, which might be a drawback if you want to save paper automatically.

Connectivity options are modern and user-friendly, including Wi-Fi, USB, and mobile printing through apps and voice commands, making it easy to print from laptops, smartphones, or tablets. The duty cycle isn’t officially stated but given the print speed and tank capacity, this printer fits well for home users or small offices that don’t require heavy daily printing. Its compact size and energy-efficient design add to its appeal. This makes the Epson EcoTank ET-2800 ideal for those looking for a cost-effective, easy-to-maintain printer with good print quality and multifunction features, though it may not meet the needs of users who require fast or high-volume printing and automatic duplexing.

The HP Envy Inspire 7955e is an all-in-one inkjet printer designed to handle everyday office and home tasks with good quality and convenience. It offers high print resolution, especially for color prints (up to 4800 x 1200 dpi), ensuring photos and documents come out sharp and vibrant. The print speed is moderate, around 15 pages per minute for black and 10 for color, which works fine for small to medium workloads but might feel slow for heavy office printing. Paper handling is practical for typical office needs, with a 125-sheet input tray and support for various paper types including envelopes and photo paper. Duplex (double-sided) printing is included, which helps save paper.

Connectivity is modern and flexible, supporting Wi-Fi, Bluetooth, and mobile printing through apps like HP Smart, plus compatibility with AirPrint and Chrome OS makes it easy to print from different devices. Multifunction features include scanning with a decent 1200 x 1200 dpi resolution and a built-in photo tray, adding convenience. The monthly duty cycle is up to 1,000 pages, so it’s best suited for small offices or home users rather than high-volume printing environments.

The printer uses original HP ink cartridges with smart chips, which helps ensure quality but restricts third-party ink use. Additionally, it supports HP Instant Ink subscriptions, which can simplify ink management and reduce the chance of running out of ink unexpectedly. Environmentally, it’s built with recycled materials and is energy efficient. While the HP Envy Inspire 7955e excels in quality and ease of use, its slower speed and limited duty cycle make it most suitable for light to moderate printing needs rather than busy office settings requiring heavy daily output.